[Return to Top]

Booths must be purchased by November 30, 2011 in order for your organization's name to appear on the printed EXPO Hall Map. Booths may continue to be purchased after this date; however, your organizations's name will not be included on the printed EXPO Hall Map if you purchase your booth after November 30.

Below you will find helpful information to assist you in the purchase of a booth at APAP|NYC 2012.

Booth Pricing | Booth Selection Process | Interactive Exhibit Hall Floor Plans | EXPO Hall Hours/Load-in and Load-out | Attendee Tracking | Important Deadlines/Payment Info | Exhibitor Support

2012 Booth Pricing

Booth Sizes (Available in all exhibit halls)	Booth Prices	Included Booth Badges
10x5 (10' deep and 5' wide)	$850	2
10x5 corner	$935	2
5x10 (5' deep and 10' wide)	$880	2
5x10 corner	$990	2
8x10 (8' deep and 10' wide)	$1,408	4
8x10 corner	$1,518	4
10x10 (10' deep and 10' wide)	$1,760	4
10x10 corner	$1,870	4

When purchasing multiple booths, a surcharge will be added to the total cost. A surcharge of $750 is added to multiple booth purchases of 10 X 5, 5 X 10 booths.  A surcharge of $1500 will be added to multiple booth purchases of 9 X 10, and 10 X 10 booths.  For example: two 10' x 5' standard booths at $750 each plus a $750 surcharge = $2,250 total booth purchase amount). You may purchase up to three booth spaces in the EXPO Hall. 

Booth Badges

The online registration process will provide you with the ability to assign your included booth badges. In order to have the badges available onsite, and avoid waiting in line at onsite registration, we ask that you assign them by Wednesday, January 4, 2012. If an exhibitor has not completed assigning included booth badges at that time, s/he will be able to register that badge on site at no charge.

Please note: if a badge is changed because of a typo or title change, there will still be a charge of $20. Additionally, the $250 charge for booth badges purchased onsite (beyond those complimentary badges that are included with the booth) will still apply.

You may purchase additional badges online at an early rate of $175 per badge until September 1, 2011. After that date until January 5, 2012 the cost of badges will be $200. Onsite badge purchase will cost $250.

Booth Selection Process

Booths are sold on a first come, first served basis. As long as the booth you are interested in has not already been sold to another member who registered earlier than you, the location should be yours. So register early!

Seniority System

Returning exhibitors who purchased a booth last year are given renewal priority on selecting their booth locations based on the number of years they have continuously participated in this conference. Each group has been notified of the specific renewal dates based on the years they have exhibited, as follows:

Three-Step Process to Buying a Booth 

1. If not currently an APAP member: You must be an APAP member to buy a booth. Join APAP by visiting APAP|JOIN.
   
   If currently an APAP member: Your membership must be active on the date you purchase your booth. Also, if your membership will expire before the start of the conference, it must be renewed before your arrival to receive your registration packet onsite. If you have questions, please call the APAP|NYC Conference Hotline at 1-888-717-2727 (10 a.m.-5:30 p.m. Eastern time, Monday-Friday).
   
   
2. You must be registered as a full APAP|NYC Conference attendee. To register, visit APAP|NYC. You will receive a confirmation by email.
   
   
3. From the APAP|NYC home page, click “Already Registered” button to access your “MyAPAPConference” page. On that page, click “Purchase a Booth” and follow the steps to select the booth of your choice.

You will also be required to pay a 50% deposit (by credit card) at the time you reserve your booth.

Important Credit Card Payment Information

Please Note

Locating a Booth Near a Colleague

Interactive Exhibit Hall Floor Plans

Rhinelander - Level 1

Americas Hall I - Level 2

Americas Hall II - Level 3

[Return to Top]

EXPO Hall Hours/Load-in and Load-out

Exhibit Hall Hours:  

Saturday, January 7, 2012	2:00 pm - 6:30 pm
Sunday, January 8, 2012	1:30 pm - 6:30 pm (accessible hours: 5 pm - 6:30 pm)
Monday, January 9, 2012	9:00 am - 11:00 am & 1:30 pm - 6:00 pm (accessible hours: 4:30 pm - 6 pm)

Load-In Times:

Friday, January 6, 2012	9:00 am - 5:00 pm
Saturday, January 7, 2012	9:00 am - 1:00 pm

Load-Out Time:

Monday, January 9, 2012

6:00 pm - 10:00 pm

Late Load-In/Early Load-Out Booths

In Americas Hall I -- booths 638, 642, 644, 646, 648, 650, 652, 654, 656 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only on Sat, 1/7/12 from 12 noon – 1 pm. You must load out immediately following the close of the EXPO Hall at 6 pm on Mon, 1/9/12.

In Americas Hall II -- booths 938, 940, 944, 948, 952, 956 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only on Sat, 1/7/12 from 12 noon – 1 pm. You must load out immediately following the close of the EXPO Hall at 6 pm on Mon, 1/9/12.

Exhibit Materials Handling

All exhibit materials over thirty (30) pounds must be transported to the exhibit hall from the loading docks. Drayage charges may apply. Exhibitors are expressly prohibited from utilizing the escalators, to prevent damage to that equipment.

[Return to Top]

Lead Retrieval

Exhibitors can capture all of the office contact information for attendees they meet using the name badge bar code and easy to use E Touch lead retrieval system. With this system, exhibitors will be able to download their data daily while onsite – no more waiting! The lead retrieval order form is included in the exhibitor's kit.

Order your scanner TODAY by registering online at:

www.etouches.com/APAP2012

Attendee Lists

Exhibitors will have access to the real time attendee list, which will be available for download as many times as they wish at no additional cost. NOTE: the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided, to maintain the privacy of the attendees.

[Return to Top]

Exhibits booths are still available!  Please follow the Three-Step Process to Buying a Booth explained above to purchase your booth.

[Return to Top]

Exhibitor Support

EXPO Decorator

GES is our contracted exhibit hall decorator. Extra booth equipment other than that provided with the booth, such as furniture, hanging hooks, custom-designed displays or shipping, may be ordered directly from GES. Contact information will be provided with your Exhibitor Confirmation package. GES maintains an onsite service booth that is open during Exhibit Hall hours and is located just outside the entrance to Americas Hall I on the 3rd floor. Exhibitors may use this service for booth repair or ordering small equipment.

Audio-visual Equipment

Exhibitors may bring their own audio-visual equipment, or they may order equipment from PSAV, the Hilton Hotel's onsite audio-visual provider. The AV request form is included in the exhibitor's kit.

Electricity

The Hilton Hotel provides exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the exhibitor's kit.

[Return to Top]

Booths must be purchased by November 30, 2011 in order for your organization's name to appear on the printed EXPO Hall Map. Booths may continue to be purchased after this date; however, your organizations's name will not be included on the printed EXPO Hall Map if you purchase your booth after November 30.