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January 9-13, 2015 - New York Hilton Midtown
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Conference Hotline:
Conference Team
888.717.APAP (2727)

Showcasing and Exhibitor Information:
Judy Moore

Gil Gonzalez

APAP Membership:
Sue Noseworthy

APAP Membership:
Mia Di Stefano

Conference, Volunteers:
Megan Redmond

Jenny Thomas

Miene Smith


About the EXPO Hall

Save the date! APAP|NYC 2015 is January 9-13.
This webpage is about last year's conference and should be used for informational purposes only.

Booth Pricing | Booth Selection Process | EXPO Hall Floor Plans | EXPO Hall Hours
Attendee Tracking | Important Dates | Exhibitor Support

The APAP|NYC 2014 EXPO Hall is sold out!


Webinar for First-Time Exhibitors
Watch a re-play of the webinar.

You’re at APAP|NYC to do business! And with more than 3,500 conference attendees, the EXPO Hall is the place where you want to be to discover and explore new partnerships and collaborations to take your business to the next level. On October 24, a panel of experienced exhibitors shared their best tips and tricks and answered your questions. Watch a re-play of this popular webinar. 



The EXPO Hall is the largest global performing arts market of its kind, where you can stay informed about who is touring, when and where, and who is developing new projects or performances. Find the artists who will excite and engage your audience and community. With more than 370 exhibitors to meet, there just isn't a better or more effective way to do business at APAP|NYC.

The EXPO Hall offers artists, managers, agents, producers and vendors an unparalleled opportunity to meet presenters, sponsors, partners and other professionals who collectively lead and fuel the presenting field worldwide. As the leading performing arts marketplace in the world, the EXPO Hall pulsates with energy every open hour, making it an essential stop for building your business.

Three-Step Process to Buying a Booth

NOTE: 2014 booths are sold out!

  1. Confirm your APAP membership status. If you are not currently a member, you need to join or renew your membership to purchase a booth. If your membership status expires before January 31, 2014, you need to renew it before the conference. To check your membership status, call 888-820-2787.
  2. Register for APAP|NYC! Visit to register as a full conference attendee. To purchase a booth, at least one member of your organization must register for the conference. You will receive a confirmation by email when your registration has been processed.
  3. Purchase your booth(s)! Log in to the APAP|NYC website and access your MyAPAPConference page. On that page, click "Purchase a Booth" and follow the steps to select the booth of your choice.
You will be required to pay a 50% deposit (by credit card) at the time you reserve your booth.

2014 Booth Pricing - 2014 booths are sold out!

Same prices as 2013!

Booth Size


Booth Badges Included

10 x 5 (10' deep and 5' wide):



10 x 5 corner:



5 x 10 (5' deep and 10' wide):



5 x 10 corner:



8 x 10 (8' deep and 10' wide):



8 x 10 corner:



10 x 10 (10' deep and 10' wide):



10 x 10 corner:



No penalty fee for buying multiple booths! The surcharge previously issued for purchasing multiple booths has been discontinued.


EXPO Hall Hours

Saturday, January 11, 2 p.m.–6:30 p.m.
Sunday, January 12, 1:30 p.m.–6:30 p.m.

Sunday accessible hours: 5-6:30 p.m.*
Monday, January 13, 9–11 a.m. and 1:30–6 p.m.
Monday accessible hours: 4:30-6 p.m.*

*The EXPO Hall is open to all conference attendees during accessible hours, though booths are not required to be staffed at these times. Please plan accordingly.

EXPO Hall Load In
Friday, January 10, 9 a.m.–5 p.m.
Saturday, January 11, 9 a.m.–1 p.m.

EXPO Hall Load Out
Monday, January 13, 6 p.m.-9 p.m.

Booth Badges

The online registration process will provide you with the ability to assign your included booth badges. In order to have the badges available onsite, and avoid waiting in line at onsite registration, we ask that you assign them by Wednesday, January 8, 2013. If an exhibitor has not completed assigning included booth badges at that time, s/he will be able to register that badge on site at no charge. Please note: if a badge is changed because of a typo or title change, there will still be a charge of $20. Additionally, the $300 charge for booth badges purchased onsite (beyond those complimentary badges that are included with the booth) will still apply. You may purchase additional badges online for $200 until Wednesday, January 8 after which, you must purchase badges onsite for $300.

Exhibiting organizations may only distribute booth badges to their employees, contractors, and roster artists. An exhibitor that knowingly registers an individual unaffiliated with the exhibiting organization will have its eligibility to exhibit at future conferences put under review.

Booth Selection Process

Booths are sold on a first come, first served basis. As long as the booth you are interested in has not already been sold to another member who registered earlier than you, the location should be yours. So register early!

Seniority System

Returning exhibitors who purchased a booth last year are given renewal priority on selecting their booth locations based on the number of years they have continuously participated in this conference. Each group has been notified of the specific renewal dates based on the years they have exhibited, as follows:
25 years+ Noon, Aug. 1-6, 2013
15 years+ Noon, Aug. 6-13, 2013
10 years+ Noon, Aug. 13-20, 2013
1-9 years+ Noon, Aug. 20-27, 2013
New Exhibitors Noon, beginning Aug. 27, 2013

Important Credit Card Payment Information

If you pay by credit card, you will be able to select your booth and sign up for a split payment process.

Please Note

In order to ensure your electronic security, the APAP registration service will not store your credit card number. We will therefore be unable to automatically debit your credit card for the final booth payment. You will need to re-enter your credit card number when you pay the balance on your account. Exhibitors will receive an email reminder to pay the balance due. Any exhibitor with an outstanding balance at the time the conference opens will not be allowed to retrieve their registration materials, load-in, or occupy a booth without first satisfying all outstanding balances.

Locating a Booth Near a Colleague

There is no guarantee you will be next to or near your colleague. However, there are steps you can take to improve your chances. You will be able to mouse over the entire exhibit hall during your booth registration process. You will be able to identify who has registered and where they will be located. We recommend you coordinate with your colleague when you both will be logging on to procure your booth. This will provide the greatest chance to be near each other.

EXPO Hall Floor Plans


Want your booth to stand out? Add a booth enhancement and be highlighted on the interactive EXPO Hall maps and on the APAP|NYC mobile app! Visit your MyAPAPConference page to order.

Late Load-In/Early Load-Out Booths

In Americas Hall I, booths 601 and 611 are late load-in/early load-out booths. In Americas Hall II, booths 823, 901, 903, 905 and 909 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only on Saturday, January 11, 2014 from noon-1 p.m.  You must load out immediately following the close of the EXPO Hall, 6 p.m., Monday, January 13, 2014.

Exhibit Materials Handling

All exhibit materials over 30 pounds must be transported to the exhibit hall from the loading docks. Drayage charges may apply. Exhibitors are expressly prohibited from utilizing the escalators, to prevent damage to that equipment.

Attendee Tracking

Lead retrieval goes mobile in 2014! Use your own mobile phone (or rent a device) to track who visits your booth. When you scan a name badge bar code, you’ll have instant access to contact information, making business follow-up even easier after you leave NYC. Learn more and purchase a device activation code. 

Attendee Lists

Exhibitors will have online access to the real-time attendee list, which will be available for download as many times as they wish at no additional cost. NOTE: the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided to maintain the privacy of the attendees.

Exhibitor Support

EXPO Decorator

GES is the contracted exhibit hall decorator. Extra booth equipment other than that provided with the booth, such as furniture, hanging hooks, custom-designed displays or shipping, may be ordered directly from GES. Contact information will be provided in your online Exhibitor Kit package. GES maintains an onsite service booth that is open during EXPO Hall hours and is located just outside the entrance to Americas Hall I on the 3rd floor. Exhibitors may use this service for booth repair or ordering small equipment.

Audio-Visual Equipment

Exhibitors may bring their own audio-visual equipment, or they may order equipment from PSAV, the Hilton Hotel's onsite audio-visual provider. The AV request form is included in the online Exhibitor Kit.


The Hilton Hotel provides exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the online Exhibitor Kit.