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January 9-13, 2015 - New York Hilton Midtown
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APAP NYC 2015  STARTS IN
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CONTACT US

Conference Hotline:
Conference Team
888.717.APAP (2727)
support@artspresenters.org

Showcasing and Exhibitor Information:
Judy Moore
202.207.3858
jmoore@artspresenters.org

Customer Service, Conference, Mobile App:
Mallory Keith
202.207.3845
mkeith@artspresenters.org

Sponsorship, Conference:
Megan Redmond
202.212.6870
mredmond@artspresenters.org

Sponsorship:
Gil Gonzalez
202.207.3846
ggonzalez@artspresenters.org

APAP Membership:
Sue Noseworthy
202.207.3841
snoseworthy@artspresenters.org

APAP Membership:
Mia Di Stefano
202.207.3856
mdistefano@artspresenters.org

Press/Media:
Jenny Thomas
202.207.3857
jthomas@artspresenters.org

Advertising:
Kristen Cooper
410.458.9291
kristen.cooper@todaymediacustom.com

APAP|NYC > EXPO Hall

Buy a Booth in the EXPO Hall

Quick Links: How to Buy a Booth | Booth Pricing | EXPO Hall Hours | EXPO Hall Floor Plans
Booth Selection and Payment | Booth Badges | Policies | Exhibitor Services

The EXPO Hall is the largest global performing arts market of its kind with more than 370 booths. It pulsates with energy every open hour, making it an essential stop for building your business. The EXPO Hall offers artists, managers, agents, producers and vendors an unparalleled opportunity to meet presenters, sponsors, partners and other professionals who collectively lead and fuel the presenting field worldwide.

How to Buy a Booth

Booths are sold on a first come, first served basis. Register and buy your booth early: the EXPO Hall sells out every year!

  1. Confirm your APAP membership status. If your membership expires before the conference, you will need to renew your membership before checking in. Call 202.833.2787 to confirm membership status.
  2. Register for APAP|NYC! A full conference registration is required to buy a booth. After you have registered and purchased a booth, you will receive additional complimentary booth badges for booth staff.
  3. Purchase your booth(s)! Log in to the APAP|NYC website and access your MyAPAPConference page. On that page, click Purchase a Booth and follow the steps to select the booth of your choice. A 50% deposit (by credit card) is required to reserve a booth.

2015 Booth Pricing

Booth Size

Price

Booth Badges Included

10 x 5 (10' deep and 5' wide):

$850

2

10 x 5 corner:

$950

 2

5 x 10 (5' deep and 10' wide):

$925

 2

5 x 10 corner:

 $1,025

 2

8 x 10 (8' deep and 10' wide):

 $1,475

 4

8 x 10 corner:

 $1,575

 4

10 x 10 (10' deep and 10' wide):

 $1,800

 4

10 x 10 corner:

 $1,900

 4

No penalty fee for buying multiple booths!
The surcharge previously issued for purchasing multiple booths has been discontinued.

EXPO Hall Hours

Saturday, January 10, 2-6:30 p.m.
Sunday, January 11, 1:30-6:30 p.m.

Monday, January 12, 9–11 a.m. and 1:30–6 p.m.
Monday accessible hours: 9-11 a.m.*

*The EXPO Hall is open to all conference attendees during accessible hours, though booths are not required to be staffed at these times. Please plan accordingly.

EXPO Hall Load In
Friday, January 9, 9 a.m.–5 p.m.
Saturday, January 10, 9 a.m.–1 p.m.

EXPO Hall Load Out
Monday, January 12, 6-9 p.m.

EXPO Hall Floor Plans

Booth Selection and Payment Process

Seniority System

Returning exhibitors who purchased a booth last year are given renewal priority to select this year's booth(s) based on the number of continuous years exhibiting at the conference. Returning exhibitors are notified of specific renewal dates as follows:

25 years+ Mon., Aug. 4, noon (EDT)
15 years+ Wed., Aug. 6, noon (EDT)
10 years+ Wed., Aug. 13, noon (EDT)
1-9 years Wed., Aug. 20, noon (EDT)
New Exhibitors Wed., Aug. 27, noon (EDT)

Late Load-In/Early Load-Out Booths

In Americas Hall I, booths TBA are late load-in/early load-out booths. In Americas Hall II, booths TBA are late load-in/early load-out booths. If you purchase any of these booths, you must load in only on Saturday, January 10 from noon-1 p.m., and load out immediately following the close of the EXPO Hall, 6 p.m., Monday, January 12.

Locating a Booth Near a Colleague

There is no guarantee you will be able to buy a booth next to or near a colleague, but there are steps to take to improve your chances! In advance of buying a booth, explore the interactive EXPO Hall floor plans to see which booths are available for purchase and use this information to coordinate with colleagues a time when you can both log in to buy your booth.

Digital Booth Enhancement

Stand out from the crowd! Highlight your booth in the online interactive EXPO Hall maps and move your booth to a special section at the top of the mobile app's booth listings when you purchase a digital booth enhancement. Simply select the "booth enhancement" option when purchasing your booth.

Payment Information

Payment is accepted online by credit card, and exhibitors may sign up for a two-installment, split payment process. In order to ensure electronic security, APAP does not store credit card numbers. Exhibitors must re-enter the credit card number to pay the balance on an account. Exhibitors will receive email reminders to pay the balance due. Any exhibitor with an outstanding balance at the time the conference opens will not be allowed to retrieve registration materials or badges, load in, or occupy a booth without first satisfying all outstanding balances.

Booth Badges

Booths come with several complimentary booth badges for your staff, roster artists and contractors. Please assign and purchase additional booth badges at your MyAPAPconference page by 5p.m. (EST), Tuesday, January 6, 2015 to save both money and time spent in long lines at onsite registration. After this date, booth badges may be assigned and purchased only at the APAP|NYC registration desk.

Additional Booth Badges
Before 5 p.m. (EST), Tue., Jan. 6 Onsite after 5 p.m. (EST), Tue., Jan. 6
1st-10th badge $200 each 1s​t-10th badge $300
11th badge and beyond $300 each 11th badge and beyond $400

An exhibitor that knowingly registers an individual unaffiliated with the exhibiting organization will have its eligibility to exhibit at future conferences put under review.

EXPO Hall Policies

The following APAP policies contain all the important rules and ethical guidelines for exhibitors and all conference attendees. Seasoned exhibitors take these policies very seriously, and so should you.

Exhibitor Services

After buying a booth, the GES Exhibitor Kit is the one-stop-shop to fully outfit your booth for the conference. Here are just a few things available within the GES Exhibitor Kit:

  • Additional furniture or displays from GES
  • Audio-visual equipment
  • Electricity and wired internet

Want your booth to stand out? Explore advertising and sponsorship opportunities at APAP|NYC.


Photos by Jacob Belcher/APAP.

 
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