About the EXPO Hall
Booth Pricing | Booth Selection Process | Interactive Exhibit Hall Floor Plans | EXPO Hall Hours
Attendee Tracking | Important Dates | Exhibitor Support
The EXPO Hall is the largest global performing arts market of its kind, where you can stay informed about who is touring, when and where, and who is developing new projects or performances. Find the artists who will excite and engage your audience and community. With more than 370 exhibitors to meet, there just isn't a better or more effective way to do business at APAP|NYC.
The EXPO Hall offers artists, managers, agents, producers and vendors an unparalleled opportunity to meet presenters, sponsors, partners and other professionals who collectively lead and fuel the presenting field worldwide. As the leading performing arts marketplace in the world, the EXPO Hall pulsates with energy every open hour, making it an essential stop for building your business.
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Webinar for First Time Exhibitors
Watch the replay of the 2012 webinar.
2013 webinar TBA.
Create the supreme EXPO Hall experience! The EXPO Hall is three amazing levels of booths with a myriad of opportunities to expand your business for the year ahead and beyond. Join us for this ever popular webinar: an hour with experienced exhibitors who will share their best tips and answer your questions.
Watch the replay of the 2012 webinar.
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2013 Booth Pricing - TBA
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Booth Size
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Price
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Booth Badges Included
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10 x 5:
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10 x 5 corner:
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5 x 10:
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5 x 10 corner:
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8 x 10:
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8 x 10 corner:
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10 x 10:
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10 x 10 corner:
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When purchasing multiple booths, a surcharge will be added to the total cost. A surcharge of $750 is added to multiple booth purchases of 10 X 5, 5 X 10 booths. A surcharge of $1500 will be added to multiple booth purchases of 8 X 10, and 10 X 10 booths. For example: two 10 x 5 standard booths at $750 each plus a $750 surcharge = $2,250 total booth purchase amount. You may purchase up to three booth spaces in the EXPO Hall.
Booths must be purchased by DATE TBA in order for your organization's name to appear on the printed EXPO Hall Map. Booths may continue to be
purchased after this date, however, your organizations's name will only appear in online listings and will not be included on the printed EXPO Hall Map.
EXPO Hall Hours
EXPO Hall hours will be posted as soon as they become available.
Booth Badges
The online registration process will provide you with the ability to assign your included booth badges. In order to have the badges available onsite, and avoid waiting in line at onsite registration, we ask that you assign them by Wednesday, January 9, 2013. If an exhibitor has not completed assigning included booth badges at that time, s/he will be able to register that badge on site at no charge.
Please note: if a badge is changed because of a typo or title change, there will still be a charge of $20. Additionally, the $250 charge for booth badges purchased onsite (beyond those complimentary badges that are included with the booth) will still apply.
You may purchase additional badges online at an early rate of $175 per badge until September 1, 2011. After that date until January 10, 2012 the cost of badges will be $200. Onsite badge purchase will cost $250.
Booth Selection Process
Booths are sold on a first come, first served basis. As long as the booth you are interested in has not already been sold to another member who registered earlier than you, the location should be yours. So register early!
Seniority System
Returning exhibitors who purchased a booth last year are given renewal priority on selecting their booth locations based on the number of years they have continuously participated in this conference. Each group has been notified of the specific renewal dates based on the years they have exhibited, as follows:
| 25 years+ |
TBA |
| 15 years+ |
TBA |
| 10 years+ |
TBA |
| 1-9 years+ |
TBA |
| New |
TBA |
Three-Step Process to Buying a Booth
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If not currently an APAP member: You must be an APAP member to buy a booth. Join APAP by visiting APAP|JOIN.
If currently an APAP member: Your membership must be active on the date you purchase your booth. If your membership will expire before the start of the conference, it must be renewed before your arrival to receive your registration packet onsite. If you have questions, please call the APAP|NYC Conference Hotline at 1-888-717-2727 (10 a.m.-5:30 p.m. EST, Monday-Friday).
- You must be registered as a full APAP|NYC conference attendee. To register, visit APAP|NYC. You will receive a confirmation by email.
- From the APAP|NYC home page, click the Already Registered button to access your MyAPAPConference page. On that page, click Purchase a Booth and follow the steps to select the booth of your choice.
You will also be required to pay a 50% deposit (by credit card) at the time you reserve your booth.
Important Credit Card Payment Information
If you pay by credit card, you will be able to select your booth and sign up for a split payment process.
Please Note
In order to ensure your electronic security, the APAP registration service will not store your credit card number. We will therefore be unable to automatically debit your credit card for the final booth payment. You will need to re-enter your credit card number when you pay the balance on your account. Exhibitors will receive an email reminder to pay the balance due. Any exhibitor with an outstanding balance at the time the conference opens will not be allowed to retrieve their registration materials, load-in, or occupy a booth without first satisfying all outstanding balances.
Locating a Booth Near a Colleague
There is no guarantee you will be next to or near your colleague. However, there are steps you can take to improve your chances. You will be able to mouse over the entire exhibit hall during your booth registration process. You will be able to identify who has registered and where they will be located. We recommend you coordinate with your colleague when you both will be logging on to procure your booth. This will provide the greatest chance to be near each other.
Interactive Exhibit Hall Floor Plans
Late Load-In/Early Load-Out Booths
In Americas Hall I, booths 638, 642, 644, 646, 648, 650, 652, 654, 656 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only at specified times TBA. You must load out immediately following the close of the EXPO Hall.
In Americas Hall II, booths 938, 940, 944, 948, 952, 956 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only at specified times TBA. You must load out immediately following the close of the EXPO Hall.
Exhibit Materials Handling
All exhibit materials over 30 pounds must be transported to the exhibit hall from the loading docks. Drayage charges may apply. Exhibitors are expressly prohibited from utilizing the escalators, to prevent damage to that equipment.
Attendee Tracking
Exhibitors can capture all of the office contact information for attendees they meet using the name badge bar code and easy to use E Touch lead retrieval system. With this system, exhibitors will be able to download their data daily while onsite - no more waiting! The lead retrieval order form is included in the exhibitor's kit.
Attendee Lists
Exhibitors will have online access to the real-time attendee list, which will be available for download as many times as they wish at no additional cost. NOTE: the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided to maintain the privacy of the attendees.
Exhibitor Support
EXPO Decorator
GES is the contracted exhibit hall decorator. Extra booth equipment other than that provided with the booth, such as furniture, hanging hooks, custom-designed displays or shipping, may be ordered directly from GES. Contact information will be provided in your online Exhibitor Kit package. GES maintains an onsite service booth that is open during EXPO Hall hours and is located just outside the entrance to Americas Hall I on the 3rd floor. Exhibitors may use this service for booth repair or ordering small equipment.
Audio-Visual Equipment
Exhibitors may bring their own audio-visual equipment, or they may order equipment from PSAV, the Hilton Hotel's onsite audio-visual provider. The AV request form is included in the online Exhibitor Kit.
Electricity
The Hilton Hotel provides exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the online Exhibitor Kit.
