Showcases

What information do I use to log into the Showcase system?

Your APAP|365 user name and password is the information to use to log into the Showcase system, just as you use this information to log into the main APAP|365 website and the APAP|NYC conference website.

Do I have to be a Conference attendee to log in and create showcases?

YES - you must be a fully registered APAP|NYC Conference attendee in order to log into the Showcase system and create showcases.

What if I'm a staff member who is not registered for the Conference myself, but someone else in my organization is registered for the Conference?

You will need to obtain and use their user name and password to log into the Showcase system.

Creating a Showcase

What are the basic steps to create a showcase?

Once you have logged in and are at the My Showcases screen, follow these steps to create a showcase:

1. Click the New Showcase button, and add the information on that screen. Click Save to save the information and return to My Showcases.

2. Click the New Performance button to add the details of the performance – date, time, location, etc. Click Save to save the information and return to My Showcases.  Repeat this step to add any additional performances of this showcase that you may have.

3. (optional) If you would like to include additional artist information, click the Artists button and complete the information there. New for this year, this includes the ability to link to your APAP|365 Artist Roster and Galleries. Click Save to save the information and return to My Showcases.

4. Repeat the above steps for any additional Showcases you want to create.

5. Click the Purchase button to purchase your Showcase listings. You can purchase any or all all of your Showcases at any time.

6. Once you've purchased a Showcase listing, click the Publish/Unpublish button to publish it, so that it appears in the online Showcase search and the printed Showcase listings guide.

What is the difference between adding a showcase and adding a performance?

When you use the "New Showcase" button to create a showcase, you are adding the basic information about that showcase, but not any info about its performances. Use the "New Performance" button to create the details about its specific performance(s).  After you've created a new showcase, make sure you add at least one performance.  You can add as many performances as you like.

Does adding an additional performance increase the cost of purchasing a showcase?

NO, it does not.  The cost of a showcase is a flat $70.00, no matter how many performances you conduct.  You can put on as many performances as you like for that $70.00 fee.

If I need to change an existing performance's date and/or time, do I click "Edit" or "New Performance"?

If you need to change the date and/or time (or any other information) for a performance you've already created, use the "Edit" button found to the right of that performance on your My Showcases screen.

Artist Information

I've entered my Artist Name on the basic showcase information screen; what is the Artists button for?

In addition to providing an Artist Name on the basic information screen, this year for the first time, you have the ability to link your showcase to your APAP|365 artist roster and photo/video galleries.  This is optional, but allows people to see photos and/or videos of your artists when they view your showcase information online.

What if I haven't yet created an APAP|365 artist roster or photo/video galleries, or I need to update them?

While this can be done by logging into your APAP|365 account, it can be done even more easily right from the showcase Artists screen.  To create or update your roster, click the "Edit Artist Roster" button on that screen.  To create or edit photo and/or video galleries, click the "My Galleries" or "Organization Galleries" buttons (for photos) or the "My Videos" or "Organization Videos" buttons (for videos).

Note that anything you do in your roster or your galleries is actually recording them within APAP|365, so even after the conference is over, you receive the benefit of having that information available to APAP members as part of your APAP|365 information.

Purchasing and Publishing

What's the difference between purchasing and publishing a showcase?

Purchasing a showcase means that you've paid for it and thus it is eligible to be published.  Publishing a showcase means you are making it available to be seen publicly, both in the online listings and (if you publish prior to December 8, 2011 at 5:00 pm EST) in the printed guide.  After you've purchased a showcase listing, be sure you publish it once you are ready for it to be seen publicly.

Can I make edits/changes to a listing after I've published it?

Yes, absolutely.  Whether a showcase listing has been published or not, you can edit it at any time and those changes will take effect.  IMPORTANT: Please note that the printed showcase guide will consist of all listings as of 5:00 pm EST on December 8, 2011.  So while you can make changes to your listings (and can create additional listings) after that time and these will be reflected online, they will not be reflected in the printed guide.

Getting Help

Who can I contact if I'm having trouble, or I have questions?