Registration Information

Save the date! APAP|NYC 2014 is January 10-14.

Registration rates for APAP|NYC 2014, January 10-14, are currently under review.
2013 information is below for planning purposes only.

APAP Members

1. Your membership must be valid to register for conference. You may need to renew your membership now or in the coming months. Call 202.833.2787 to confirm membership status.
2. Register for conference! Registration opens mid-summer.
3. Find out more about:
   • Exhibiting in the EXPO Hall
   • Producing a showcase
   • Advertising and sponsorship opportunities
4. Other members of your staff may register for conference. First, update the organization staff list by calling 888.820.2787 to assign each staff member a username and password.

1. Become a member of APAP! APAP|NYC is a members-only conference.
2. Register for conference! Registration opens mid-summer.
3. Find out more about:
   • Exhibiting in the EXPO Hall
   • Producing a showcase
   • Advertising and sponsorship opportunities

2013 Registration Rates

Same rates as 2012!

Surcharges: A surcharge of $25 applies if paying by check, $25 if paying by purchase order or $50 if paying by wire transfer.

Full registration provides access to all conference events, including the EXPO Hall, showcases and all plenaries and sessions. Registrants receive all conference materials and an Awards Luncheon ticket. Full registrants are eligible to purchase a booth and showcase listings.

Great news! APAP is re-evaluating and improving the International Associate program. Please check back soon for updates, or email support@artspresenters.org for more information about international APAP membership.

This is a special track for board members of APAP member organizations. Board Track registrants have access to all conference events and receive an Awards Luncheon ticket.

A Board Track registrant must:

1. Be added to the organization’s staff list and assigned a user name and password.
2. Send proof that he or she is currently serving on a member organization’s Board of Directors to apapnyc@artspresenters.org. Proof can be provided in the form of a link to the Board list on the organization’s website or a PDF or other document showing the official Board list.

APAP staff will provide a special single-use registration code to register at the Board Track rate. Board Track registrants are not eligible to purchase a booth or showcase listing.

Student registration provides access to all conference programs except the Awards Luncheon. Students may purchase a ticket to attend the Luncheon.

A student registrant must be:

1. a current full-time graduate or undergraduate student at an accredited college or university;
2. a current student member of APAP or affiliated with a current university member organization. Call 202.833.2787 to find out if your university is a member.

Please email a copy of your student identification card to apapnyc@artspresenters.org, and APAP staff will provide a special single-use registration code to register at the student rate. Student registrants are not eligible to purchase a booth or showcase listing.

Organizations that have registered six individuals at the full conference rate are eligible to register additional individuals at a discounted rate. This registration type has access to all conference events with the exception of the Awards Luncheon for which a ticket may be purchased to attend. The registrant is not eligible to purchase a booth or showcase listing.

Spouse/partner registration is only for individuals who accompany a registered attendee and are NOT affiliated with an organization or business in the touring and presenting field. Registrants have access to all conference events with the exception of the Awards Luncheon, for which a ticket may be purchased to attend. Spouse/partners receive a conference badge only and not a full conference packet or tote bag. Badges must be picked up by the primary registrant. The spouse/partner registrant is not eligible to purchase a booth or showcase listing.

One-day registration provides single-day access to conference events on a specific calendar day. This registration type is required to purchase an Awards Luncheon ticket if registered for the Monday of the conference. The registrant is not eligible to purchase a booth or showcase listing.

Cancellation Policy

The APAP|NYC 2014 cancellation policy is currently under review. The 2013 policy is below.

Cancellation notices must be received in writing via email to support@artspresenters.org. Requests for Early registration cancellations received on or before Monday, July 16, 2012, at 11:59 pm (EDT), are eligible for a refund less a $175.00 administrative fee. No refunds will be granted for Early registration requests for cancellations after Monday, July 16, 2012, at 11:59 pm (EDT) or in the case of CONFERENCE NO SHOWS.

Requests for registration cancellations received before October 15, 2012, are eligible for a refund less a $175.00 administrative fee. No refunds will be granted for requests for cancellations after October 15, 2012 or in the case of CONFERENCE NO SHOWS. Credit card refunds, less the administrative fee, will be processed within three (3) business days of receipt of cancellation, or if payment was made by check, a refund check will be processed after the conference.

No refunds will be given for EXPO Hall booth personnel badges, separately ticketed events, the Board Track, or pre-conference professional development seminars, unless a seminar is cancelled by APAP. If you have questions about the registration process, please call 1.888.717.APAP or send an email to support@artspresenters.org.

Substitution Process and Policies

Substitutions are accepted. Substitute registrants are required to pay a fee of $20. To make a substitution, you must complete a new registration, selecting the 'substitute' registration type at www.apapnyc.org. Please note that you must have the registration confirmation code of the original registrant. Once you have completed your substitute registration, it will be submitted to the original registrant via email and, upon approval by that person, your substitute status will be complete. Substitutions may also be made at the on-site registration area with written authorization by the original registrant in the form of either a signed letter, or via email to support@artspresenters.org. If your substitution request is not approved by the original registrant, you will have the option to pay for a full or one-day registration or cancel your substitution request. Please allow 3-5 business days for processing.